Build Project Administrator

The Equity Specialist is responsible for oversight of diversity, equity, and inclusion (DEI) strategies for Habitat for Humanity of Kansas City (Habitat KC). This position plays a key role in Habitat KC’s Advancing Black Homeownership (ABH) initiative.
The Build Department improves the living conditions of low-income families by repairing, rehabbing, and building homes. The Build Project Administrator increases the capacity of the Build Team through tasks like data management, billing, reporting, and document compliance. The ideal candidate will be a highly organized and self-motivated team player, with strong attention to detail, tech savviness, comfortability with a variety of administrative tasks, and willingness and ability to learn new systems and processes.

Key Responsibility: Project Administration
Manage billing for all fee-for-service repair projects
Gather, compile, and furnish funder/partnership specific requirements, such as photos, reports, service files, and project summaries
Track and manage project-specific compliance paperwork such as lead test documentation, project checklists, and client documentation, as needed
Ensure that project and service files are up-to-date and accurate; manage the collection and filing of a variety of project-related documents such as lien releases and waivers, roof warranties, contract addenda, and vendor NTP documents

Key Responsibility: General Administration
Collect, organize, and file safety compliance-related paperwork: incident report and accident paperwork, safety training documentation, staff certification tracking
Warranty Administration - Manage, document, and coordinate warranty claims, including communication with homeowners and staff
Support Build Staff in data management and administrative tasks

Required Experience and Skills
Understand the Habitat philosophy and possess the desire to promote it.
A bachelor’s degree is preferred, or a similar administrative background is required in the alternative. 
3-5 years experience working with/within a construction and/or project management setting preferred, or equivalent secondary education
Experience using (or adaptable skills to use) Microsoft Office Suite applications, particularly Excel, Word, and Outlook
Tech-savvy, with an ability to organize electronic files and keep good electronic file hygiene, including timely maintenance of email account
Maintain a flexible and positive attitude; be willing and able to take on other duties as assigned 
Highly organized and self-motivated; ability to plan, prioritize, and deliver on multiple goals and objectives concurrently
Ability to communicate well with a variety of staff members and third-party contractors.
Ability to maintain a posture of respect and compassion when working with people who are in difficult life circumstances 
Ability to work in an open office setting and from home 
Regular schedule with a minimum of two (2) days per week in the office.
Experience with or ability to learn permitting, contract, and basic accounting and data management systems used by the organization   

Physical Requirements to Perform Duties:
Ability to travel to active construction sites, ability to work from an office setting for 8 hours a day

Benefits:
This position is eligible for medical, dental, paid vacation, sick time, and holidays. Salary is commensurate with experience.

To Apply:
Please send your resume and salary requirements through the Indeed application portal by clicking here. No calls, please.

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