Logistics and Administration Officer
This position is to be based in Kyiv, Ukraine.
The actual salary offered for this role will be based on a variety of factors, including internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package. The monthly gross pay starts at 57, 920 UAH gross / month (the final remuneration will be determined based on the candidate’s competence and experience, along with applicable benefits.).
What would be your responsibilities?
- Manage procurement, transportation, and inventory as well as vehicle fleet operations.
- Ensure compliance with HFHI policies, and support emergency logistics if needed.
- Lead the procurement process, manage vendor selection and relationships, and ensure compliance with procurement policies.
- Manage office operations, ensure a functional and efficient work environment, and provide logistical support for travel arrangements, meetings, workshops, and training sessions.
- Maintain inventory of assets and ensure regular maintenance of equipment and vehicles, including safety and security items.
- Work with program, finance, and operations team for integration of logistics, and provide rapid logistics support during crises.
- Track and maintain accurate records for proper documentation and audit.
What do we require?
- Bachelor’s degree in relevant field (e.g., Business, Logistics, Transportation).
- Proficiency in Ukrainian and English.
- 3-5 years of experience in logistics, asset management and administration, preferably in the (I)NGO sector in Ukraine.
- Experience with and good knowledge of procurement laws in Ukraine and compliance requirements.
- Competence in budget management, record-keeping, and report generation.
- Ability to support and/or train partners in logistics and procurement for capacity building.
- Driving license and driving experience.
- Strong organizational and communication skills.
- Willingness to travel within Ukraine and internationally.
- Active support of HFHI Values:
- Courage – We do what’s right, even when it is difficult or unpopular
- Accountability – We take personal responsibility for Habitat’s mission
Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
DEADLINE: Closing date for applications is December 18th, 2024. Every candidate who applies will receive feedback from us.
About Habitat for Humanity
Habitat for Humanity, founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability and self-reliance they need to build better lives for themselves. Habitat seeks individuals who have a willingness to affirm these principles and values.
At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of diverse perspectives and encourage people of varied races (which is inclusive of traits historically associated with race, including, but not limited to, protective hairstyles and hair texture), ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socio-economic statuses, thinking and communication styles to work with us.
We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.